Hire a Corporate Event Planner: Do it Right the First Time
There are many things that can be said about a company when they host a well-planned event. The same is true when an event is poorly planned. Many people think that they will be able to save money if they can plan their corporate events themselves instead of hiring out the planning to an expert event planner. Well, the reality is that you won’t likely save any money, plus you put your company’s reputation at risk if things aren’t planned well. Here are five reasons why you should hire an event planner for any size corporate event.
1. They Understand Logistics
Taking care of the ebb and flow for a large corporate event is going to make or break the overall success of said event. Things such as invitations, marketing, audio/visuals, layout logistics, parking, transportation, lodging, meals and the daily flow of events are all pieces that play a crucial role in how well-planned and organized an event or conference turns out. With all of these factors working together, it can be quite the juggling act to manage for just about anyone. An event planner has firsthand experience with all the different aspects of these large events, and understands what works and what doesn’t. Instead of taking a shot in the dark just hoping your logistical plans will work out, hire a pro that will be able to work from experience and get everything arranged that will work in the best way possible.
2. They Know the Business
Just as you and your company know the ins and outs of your industry, an event planner does the same. They are going to be more familiar with venues and will be able to pick out the best one to accommodate your corporate group. They also have the inside scoop on caterers, rentals, décor, tech services and all of the other details that go into making a large or small event a success. Working with a seasoned planner could even get your group discounts if they have strong connections in your event’s area.
3. They Do the Marketing
For business related events, there is sure to be a need for marketing in some capacity. Whether you are hosting an internal event or an external one, marketing is sure to take a part in it. Printing collateral, sending invites, designing banners—you name it, and an event planner will have the connections to get it done.
4. They Take the Time
Putting a well-planned event together takes a lot of time and energy. By taking on the task yourself or passing off to someone in-house who hasn’t done this type of work before, you will likely be neglecting your daily role in your organization or you may be left with a sloppily planned corporate event. Ultimately, either situation is leaving you and your company in an embarrassing position when event time comes around. This can all be prevented by outsourcing your event planning to a professional who know what they are doing and has the time to do it well. Plus, this leaves you able to work on your regular day to day knowing that your event will be taken care of.
5. They Deal with the Headaches
No matter the size of event, there are always countless possibilities for something going array or not as planned. Let a professional event planner take care of the backup details and the troubleshooting, in case something doesn’t go according to plan. They should have tools in their back pocket to take care of any potential situations that may occur. Most people become overwhelmed with this kind of pressure, but an event planner is used to it and knows how to manage these types of situations.
Don’t allow your company’s reputation a chance to be tarnished by a poorly-planned corporate event. Employ a seasoned event planning professional to be sure that every aspect of your event goes off without a hitch. Contact Exceptional Occasions to get a quote for your next event.